Chicago, IL, United States

Talent Acquisition Coordinator / Recruiting Associate

Position Description

Are you a sharp, organized and adaptable professional with the desire to develop a career as a people-connector in the world of advertising and marketing? Isobar is seeking a Talent Acquisition Coordinator or Recruiting Associate to support our team’s effort to bring the very best talent on board. In this role, you will interact with a wide range of employees across disciplines and levels. This position will play a critical role in ensuring our recruitment processes run smoothly and effectively in a fast-paced environment. This position will report to the Talent Acquisition Director. While Isobar has offices in various cities, this position will ideally be based out of Chicago. 

The right hire for this job will bring a passion for people and is someone who truly takes pride in being a buttoned-up and polished team player. You are a master scheduler and natural multi-tasker who can thrive at staying organized amidst the busiest of times. This position is a great opportunity for someone looking for mentorship to develop a career path in Recruiting!


  • Provide administrative and operational support for the full life cycle recruiting process
  • Coordinate and schedule a high volume of phone, on-site and video conference interviews for candidates and internal stakeholders with speed and efficiency
  • Work closely with the recruiting team and hiring managers to understand hiring needs and support recruitment process
  • Ensure timely and accurate input and updates of applicant data in our Applicant Tracking System (Jobvite) to maintain candidate status and data integrity
  • Create and report on various recruitment metrics
  • Post and update all job postings on job boards and career sites
  • Maintain an organized and current library of job descriptions across all disciplines
  • Bring professionalism and a mentality of customer service while acting as a liaison between hiring managers, candidates, and recruiters
  • Assist with planning and coordinating recruitment events such as campus recruiting efforts, job fairs, etc.
  • Conduct recruiting orientation for all new hires
  • Facilitate on-site interviews and ensure a positive candidate experience
  • Provide comprehensive administrative support to Recruiters on ad-hoc projects
  • Consistently demonstrate professionalism and maintain a high level of confidentiality at all times


  • 2+ years of professional experience, ideally within Talent Acquisition, Human Resources Administrative roles, Project Management or another highly transferable area
  • Prior experience in an advertising/marketing agency environment is a big plus
  • Prior experience scheduling meetings/interviews across the calendars of multiple participants
  • Highly organized multi-tasker with keen and consistent attention to detail
  • A can-do attitude with a genuine desire to be a resource to all stakeholders
  • Excellent verbal and written communication skills
  • Superior time management and multi-tasking ability
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • A passion for recruiting and people operations with the desire to grow within the field
  • Prior applicant tracking system experience is a plus (particularly Jobvite or SmartRecruiter)
  • Bachelor’s Degree, ideally in Marketing/Communications, Human Resources Management or Organizational Psychology